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GaL-AA Executive Committee Position Descriptions & Requirements

  1. Executive Committee Members Responsibilities (Updated 6/26)

    1. MEETINGS

      1. Attend all meetings of the Executive Committee whether in person or via conference call or electronic media.

      2. Be an active participant on one or more committees other than the Executive Committee. Committee assignments are determined by the Executive Committee based on organizational needs.

      3. Annually attend GaL‑AA’s offsite meeting, either in person or virtually.

      4. Review all meeting materials in advance to ensure informed participation in discussions and decisions.

    2. COMMITTEE PARTICIPATION

      1. Participate in all planning to ensure that GaL‑AA serves LGBTQ+ members of Alcoholics Anonymous; works in unity with AA as a whole; and carries the message of recovery to the LGBTQ+ alcoholic who still suffers.

      2. Encourage and support the participation of members, representatives, and volunteers in all areas of GaL‑AA service.

      3. Maintain fiscal accountability for GaL‑AA through the development and approval of an annual budget and regular review of the Treasurer’s reports.

      4. Participate in periodic inventory of GaL‑AA’s mission, services, and goals when needed.

      5. Actively support organizational continuity by documenting work, maintaining shared files, and ensuring transparency in all committee processes.

    3. AGREEMENTS

      1. Agree to release full name and contact information while serving on the Executive Committee in keeping with public corporate and fiduciary responsibilities.

      2. Actively read and respond to GaL‑AA emails from other committee members within 48 hours.

      3. At rotation, prepare and train the incoming member to ensure an orderly transition, including all documentation and verbal explanation of position responsibilities.

      4. Work within the Traditions and Concepts of Alcoholics Anonymous, acting as trusted servants, practicing group conscience, and placing principles before personalities.

      5. GaL‑AA shall endeavor to follow the guidelines of Alcoholics Anonymous wherever possible.

      6. Participate in other duties as assigned by the Executive Committee.

      7. Commit a minimum of 3 hours per month to Executive and other committee meetings, in addition to the tasks associated with the held position.

      8. Use GaL‑AA email for all communications.

      9. Sign the annual Board Member Acknowledgement.

      10. While GaL‑AA covers hotel room expenses and registration costs at annual offsite meetings, Executive Committee members are responsible for all other travel‑related and food costs.

      11. Attending a Roundup is suggested but not required unless it is designated as the annual offsite meeting.

      12. Any elected or appointed Executive Committee Member who fails to attend three (3) consecutive meetings (Executive and/or Committee) shall be automatically and immediately removed from office unless the Chair, with consent of the Executive Committee, determines that special circumstances warrant retaining such members.

      13. Maintain confidentiality of sensitive organizational information, discussions, and documents, except where disclosure is required by policy or law.

      14. Adhere to GaL‑AA’s Code of Conduct and Conflict of Interest Policy.

      15. Maintain a minimum of three years’ continuous sobriety for Officers; two years for all other positions.

Current GaL -AA Committees

Standing Committees (Approved August 2025)

  1. Executive Committee’s (full board’s) purpose (Meets once per month)

    1. Strategic Governance

      1. Sets the mission, vision, and strategic direction of the organization.

      2. Ensures legal and ethical integrity, including compliance with bylaws, policies, and applicable laws.

      3. Safeguards financial health through oversight of budgets, audits, and fundraising.

    2. Fiduciary Oversight

      1. Approves annual budgets and major expenditures.

      2. Reviews financial statements and ensures responsible stewardship of resources.

      3. Holds ultimate accountability for the organization’s performance and sustainability.

    3. Leadership & Support

      1. All members serve as ambassadors and advocates for the organization and its mission.

      2. Engages in strategic planning, risk management, and organizational development.

  2. Finance Committee’s purpose (Meets once per month) - The Finance Committee plays a critical role in safeguarding GaL-AA’s financial health and ensuring transparency, accountability, and strategic alignment. The main purpose of the Finance Committee are:

    1. Strategic Financial Oversight

      1. Monitors GaL-AA’ financial health and ensures alignment with strategic goals.

      2. Advises the board on financial planning, sustainability, and risk management.

    2. Budget Development & Review

      1. Collaborates with committees to develop the annual budget.

      2. Reviews budget requests for consistency, feasibility, and mission alignment.

      3. Recommends the final budget to the board for approval.

    3. Project Development & Review

      1. Projects are Non operating expenses not included in the budget

      2. Projects ideas should be submitted via the request form to the Finance committee, discussed and approved and brought to EC

    4. Financial Reporting & Transparency

      1. Reviews monthly financial statements.

      2. Ensures clear, accessible reporting to the board and, where appropriate, to members.

      3. Promotes financial literacy across the GaL-AA, helping demystify numbers for non-financial members and stakeholders.

    5. Internal Controls & Compliance

      1. Oversees policies related to financial procedures

      2. Ensures compliance with legal, regulatory, and ethical standards.

      3. May coordinate or review annual audits or financial reviews.

    6. Collaboration & Communication

      1. Works closely with the Executive Committee and other committees to ensure financial decisions reflect GaL-AA’s values.

      2. Encourages inclusive budgeting by supporting committee-led initiatives and ensuring equitable resource allocation.

  3. Policy Committee’s purpose (Meets once per month)

    1. Ensure Legal and Ethical Operations: Develop and maintain policies that guide GaL-AA ensuring compliance with local, state, and federal laws.

    2. Support Mission and Strategy: Align policies with the GaL-AA’s values, strategic goals, and member experience.

    3. Promote Transparency and Accountability: Create clear, accessible procedures that foster trust and consistency in every area of GaL-AA’s organization.

    4.  Key Responsibilities

      1. Policy Development & Review - Draft new policies and revise existing ones as needed.

      2. Engagement -Solicit input from members and committees to ensure policies reflect diverse perspectives.

      3. Communication & Implementation - Organize and centralize communication around policy decisions,  monitor implementation and evaluate outcomes for effectiveness.

      4. Strategic Oversight - Identify trends (social, political, environmental) that may impact GaL-AA. Recommend strategic adjustments to policies in response to these trends.

  4. Communications Committee Purpose

    1. Purpose: The Communications Committee ensures GaL‑AA speaks with a clear, consistent, inclusive voice across all platforms. It unifies marketing, outreach, storytelling, newsletter production, branding, and relationship‑building into one coordinated team that supports GaL‑AA’s mission and strengthens connection with LGBTQ+ members of Alcoholics Anonymous.

    2. Meeting Frequency: Meets once per month (with optional working groups as needed).

    3. Core Functions:

      1. Promote GaL‑AA’s Mission - Craft and share messages that reflect GaL‑AA’s values, support LGBTQ+ visibility in AA, and carry the message of recovery.

      2. Drive Engagement & Awareness - Increase visibility through strategic outreach, storytelling, branding, and communication with members, groups, roundups, and AA service entities.

      3. Support Fundraising & Events - Develop promotional campaigns that encourage donations, participation, and volunteer involvement.

      4. Strengthen Relationships - Foster trust and collaboration with contributors, groups, roundups, GSO, special interest groups, and the broader AA community.

    4. Key Responsibilities

      1.  Strategic Communications & Event Planning

        1. Develop and execute GaL‑AA’s communications plan.

        2. Align messaging with organizational goals and audience needs.

        3. Maintain GaL‑AA’s branding standards (logo, colors, fonts, tone, inclusivity).

        4. Provide messaging templates and guidelines for committees and volunteers.

      2.  Content Creation & Storytelling

        1. Produce newsletters, blog posts, social media content, announcements, and press releases.

        2. Design graphics and promotional materials for campaigns and events.

        3. Ensure all content reflects GaL‑AA’s values, inclusivity, and AA’s Tradition of Anonymity.

        4. Maintain a repository of official logos, templates, and branded materials.

      3. Digital Presence & Member Engagement(In collaboration with the Technology Committee)

        1. Maintain and enhance GaL‑AA’s website and social media channels.

        2. Monitor engagement metrics and adjust strategies accordingly.

        3. Coordinate digital member engagement initiatives.

        4. Ensure accessibility and ADA‑aligned design practices.

      4. Newsletter Production (“Spotlight on Sobriety”)

        1. Plan, produce, and distribute GaL‑AA’s official newsletter.

        2. Solicit, review, and edit submissions from members and committees.

        3. Maintain an editorial calendar aligned with organizational priorities.

        4. Implement a multi‑step review process for accuracy, tone, branding, and anonymity.

        5. Promote the newsletter through the website and social media.

        6. Track readership analytics and recommend improvements.

      5. Outreach & Relationship Building

        1. Serve as primary liaison with:

          1. AA GSO

          2. AA Special Interest Groups

          3. LGBTQ+ International AA community

          4. Grapevine and Box 459

          5. Roundups, conferences, and events

        2. Support and mentor GaL‑AA’s virtual meeting.

        3. Foster communication and collaboration with groups, members, and partners.

      6. Fundraising Communications

        1. Develop messaging for fundraising campaigns.

        2. Support donor recognition, thank‑you calls, and stewardship communications.

        3. Ensure fundraising materials align with GaL‑AA’s mission and branding.

      7. Collaboration with the Technology Committee - Technology provides the infrastructure; Communications provides the content and messaging. The Communications Committee partners closely with Technology on:

        1. Website maintenance and updates

        2. Google Workspace administration

        3. Digital engagement tools

        4. Data security and confidentiality

        5. Virtual office operations

        6. Training volunteers on communication tools

  5. Technology Committee’s purpose - Supports GaL-AA’s digital infrastructure, including website maintenance, data security, archives, tech-based member engagement, and end-user technology training.

    1. Website 

      1. Ongoing website maintenance

      2. Monitor the activities of all professionals and/or volunteers accessing the website to assist in providing services for GaL-AA.

      3. Develop policies and guidelines for the website.

    2. Google Workspace

      1. Maintain the primary role for the virtual office and the use of technology to facilitate carrying the GaL-AA message.

      2. Serve as primary oversight for the design, function and maintenance of the virtual office.

      3. Responsible for all GaL-AA  email address administration and training.

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