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GaL-AA Executive Committee Position Descriptions & Requirements
Executive Committee Members Responsibilities

  • MEETINGS

    1. Attend all meetings of the Executive Committee whether in person or via conference call or electronic media.

    2. Be an active participant on one or more committees not including Executive or Advisor committees. Committees are determined by the Executive Committee.

    3. Annually, attend either in person or virtually GaL-AA’s offsite meeting. 

  • BOARD PARTICIPATION

    1. Participate in all planning to ensure that GaL-AA serves the LGBTQ+ members of Alcoholics Anonymous; works in the spirit of unity with AA as a whole and carries the message of recovery for the LGBTQ+ alcoholic who still suffers.

    2. Encourage and support the participation of members, representatives and volunteers in all areas of GaL-AA service.

    3. Maintain fiscal accountability for GaL-AA through the development and approval of an annual budget, and monitoring the Treasurer’s reports.

    4. Participate in periodic inventory of GaL-AA’s mission, services and goals when needed

  • AGREEMENTS

    1. Agree to release full name and contact information while serving on the Executive Committee in keeping with the public corporate and fiduciary responsibilities.

    2. Actively read and respond to GaL-AA emails from other board members within 48 hours.

    3. At the time of rotation off the committee, each member will prepare and train the incoming member to ensure an orderly transition to maintain the purpose and services of GaL-AA. This includes all documentation and verbal explanation of position responsibilities.

    4. The Executive Committee will work within the Traditions and Concepts of Alcoholics Anonymous in matters, reminding us to act as trusted servants; trust the process of the group conscience and remember to place principles before personalities.

    5. GaL-AA shall endeavor to follow the guidelines of Alcoholics Anonymous wherever possible. 

    6. Participate in other duties as assigned by the Executive Committee.

    7. Willingness to commit a minimum of 3 hours per month to executive and committee meetings in addition to the tasks associated with the held position.

    8. Must use GaL-AA email for all communications.

    9. Sign annual board member acknowledgement.

    10. While GaL-AA covers the hotel room expenses and registration costs at annual offsite meetings, Executive Committee members are responsible for all other travel related and food costs.

    11. Attending a Roundup is suggested but not required unless it is deemed the annual offsite meeting.

    12. Any elected or appointed Executive Committee Member who fails to attend three (3) consecutive meetings (Executive and/or Committee) shall be automatically and immediately removed from office unless the Chair, with the consent of the rest of the Executive Committee, determines that special circumstances warrant retaining such members. 

    13. Three years’ continuous sobriety for Officers, two years for all other positions.

Current GaL -AA Committees

  • Standing  

    1. Executive Committee’s (full board’s) purpose (Meets once per month)

      • Strategic Governance

        • Sets the mission, vision, and strategic direction of the organization.

        • Ensures legal and ethical integrity, including compliance with bylaws, policies, and applicable laws.

        • Safeguards financial health through oversight of budgets, audits, and fundraising.

      • Fiduciary Oversight

        • Approves annual budgets and major expenditures.

        • Reviews financial statements and ensures responsible stewardship of resources.

        • Holds ultimate accountability for the organization’s performance and sustainability.

      • Leadership & Support

        • All members serve as ambassadors and advocates for the organization and its mission.

        • Engages in strategic planning, risk management, and organizational development.

    2. Finance Committee’s purpose (Meets once per month) - The Finance Committee plays a critical role in safeguarding GaL-AA’s financial health and ensuring transparency, accountability, and strategic alignment. The main purpose of the Finance Committee are:

      • Strategic Financial Oversight

        • Monitors GaL-AA’ financial health and ensures alignment with strategic goals.

        • Advises the board on financial planning, sustainability, and risk management.

      • Budget Development & Review

        • Collaborates with committees to develop the annual budget.

        • Reviews budget requests for consistency, feasibility, and mission alignment.

        • Recommends the final budget to the board for approval.

      • Financial Reporting & Transparency

        • Reviews monthly financial statements.

        • Ensures clear, accessible reporting to the board and, where appropriate, to members.

        • Promotes financial literacy across the GaL-AA, helping demystify numbers for non-financial members and stakeholders.

      • Internal Controls & Compliance

        • Oversees policies related to financial procedures

        • Ensures compliance with legal, regulatory, and ethical standards.

        • May coordinate or review annual audits or financial reviews.

      • Collaboration & Communication

        • Works closely with the Executive Committee and other committees to ensure financial decisions reflect GaL-AA’s values.

        • Encourages inclusive budgeting by supporting committee-led initiatives and ensuring equitable resource allocation.

    3. Policy Committee’s purpose (Meets once per month)

      • Ensure Legal and Ethical Operations: Develop and maintain policies that guide GaL-AA ensuring compliance with local, state, and federal laws.

      • Support Mission and Strategy: Align policies with the GaL-AA’s values, strategic goals, and member experience.

      • Promote Transparency and Accountability: Create clear, accessible procedures that foster trust and consistency in every area of GaL-AA’s organization.

      •  Key Responsibilities

        • Policy Development & Review - Draft new policies and revise existing ones as needed.

        • Engagement -Solicit input from members and committees to ensure policies reflect diverse perspectives.

        • Communication & Implementation - Organize and centralize communication around policy decisions,  monitor implementation and evaluate outcomes for effectiveness.

        • Strategic Oversight - Identify trends (social, political, environmental) that may impact GaL-AA. Recommend strategic adjustments to policies in response to these trends.

    4. Marketing Committee’s purpose (Meets once per month)

      • Promote the Organization’s Mission: Craft and share compelling messages that resonate with the public and reflect GaL-AA’s values.

      • Drive Engagement and Awareness: Increase visibility through strategic outreach, storytelling, and branding

      • Support Fundraising and Events: Develop promotional campaigns that encourage donations, attendance, and volunteer participation.

      • Strengthen Stakeholder Relationships: Foster trust and loyalty through consistent, transparent communication.

      • Key Responsibilities

        • Strategic Planning:

          • Develop and execute a comprehensive marketing and communications plan.

          • Align messaging with organizational goals and audience needs.

        • Content Creation:

          • Produce newsletters, blog posts, social media content, and press releases.

          • Design graphics and promotional materials for campaigns and events.

          • Develop key messaging templates to ensure tone, language, and inclusivity align with GaL-AA values and mission.

        • Digital Presence:

          • Maintain and enhance the website and social media channels in conjunction with the Technology Committee.

          • Monitor engagement metrics and adjust strategies accordingly.

          • Coordinates digital member engagement  with the Technology Committee.

        • Stakeholder Communication:

          • Assist with thank-you calls, donor recognition, and member updates.

        • Branding & Identity

          • Maintain GaL-AA’s branding standards (logo, colors, fonts, and visual identity).

          • Ensure all outward-facing materials (digital and print) are consistent with GaL-AA’s branding policy.

        • Marketing Asset Management

          • Maintain a repository of official logos, templates, and branded materials for organizational use.

          • Provide guidance and resources to committees to ensure consistent branding across projects.

        • Newsletter Committee Oversight

          • Provide strategic direction and ensure the newsletter aligns with GaL-AA’s mission, branding, and tone.

          • Review newsletter content for consistency, inclusivity, and accuracy before publication

          • Provide direction to the Newsletter Committee on themes, editorial calendars, and key messaging priorities.

    5. Newsletter Committee’s purpose (Meets once per month)

      • Members: May consist of Executive Committee members and member volunteers.

        • Responsibilities: The Newsletter Committee is responsible for planning, producing, and distributing GaL-AA’s official newsletter, “Spotlight On Sobriety”.  

        • Role: Ensure content is accurate, engaging, inclusive, and aligned with the GaL-AA’s mission and branding standards.

        • Key Responsibilities:

          • Content Development

            • Solicit, review, and edit submissions from members and committees.

            • Develop original articles, features, and announcements that highlight GaL-AA’s work and community.

            • Ensure inclusivity and representation of diverse voices within GaL-AA.

          • Editorial Process

            • Maintain an editorial calendar in coordination with the Marketing Committee.

            • Implement a multi-step review process for accuracy, grammar, branding, and tone.

            • Uphold GaL-AA’s confidentiality and anonymity policy and guidelines in all publications in accordance with AA’s Tradition of Anonymity and Gal-AA policy.

          • Design & Branding

            • Apply GaL-AA’s approved branding standards (fonts, colors, logo, formatting).

            • Coordinate with the Marketing Committee to ensure consistency in visual style and messaging.  

            • Enhance readability and accessibility (e.g., ADA-compliant design, alt text for images).

          • Distribution & Engagement

            • Manage newsletter distribution lists and ensure timely delivery.

            • Collaborate with the Marketing Committee to promote the newsletter via website and social media channels.

            • Monitor readership analytics (open rates, click-throughs) and recommend improvements.

          • Collaboration

            • Work with other committees to highlight initiatives, events, and opportunities for member involvement.

            • Provide recognition and appreciation to contributors and volunteers.

 

Outreach & Fundraising Committee’s purpose (Meets once per month) - Fosters communication and collaboration between GaL-AA and Contributors, Groups, Roundups, Members, GSO, special interest groups, and other AA organizations ensuring LGBTQ+ voices are represented. 

  • GSO - Serve as primary liaison with AA-GSO. Maintain communication through letters and emails of introduction and transmitting GaL-AA minutes, and informational materials. 

  • Special Interest Groups -  Serve as primary liaison to AA Special Interest Groups and the LGBTQ+ International AA community.    

  • Grapevine and Box 459- Serve as the primary liaison with the Grapevine and Box 459.

  • Roundups - Serve as liaison with conferences and roundups.

  • Virtual Meeting - Responsible for starting, mentoring and continuing a GaL-AA virtual meeting.

 

Technology Committee’s purpose - Supports GaL-AA’s digital infrastructure, including website maintenance, data security, archives, tech-based member engagement, and end-user technology training.

  • Website 

    • Ongoing website maintenance

    • Monitor the activities of all professionals and/or volunteers accessing the website to assist in providing services for GaL-AA.

    • Develop policies and guidelines for the website.

  • Google Workspace

    • Maintain the primary role for the virtual office and the use of technology to facilitate carrying the GaL-AA message.

    • Serve as primary oversight for the design, function and maintenance of the virtual office.

    • Responsible for all GaL-AA  email address administration and training.

  • Archives 

    • Preserves and organizes historical records, documents, and artifacts that reflect our legacy and growth.

    • Serves as Custodian of all general and historical documents for GaL-AA.

    • Develops an on-line catalog of documents and materials in GaL-AA’s the Organization’s possession, including, but not limited to documents, tapes, videos, and objects.

    • Ensures that all materials are preserved in a manner that is consistent with good archival practices.

    • Ensures that all materials are preserved in a manner that they can be easily accessed for use by members of GaL-AA in research.

    • Keep history of GaL-AA on its website, ensuring that it is kept up-to-date.

    • Serve as liaison between GaL-AA and other Archives within AA and other AA history Groups.

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